From Physical to Digital—Master Your Assets

Effective rights management hinges on keeping track of assets, whether they are physical items or digital files. MediaRights, the comprehensive Rights Management System by MediaLogiq Systems, goes beyond basic tracking by allowing teams to monitor and manage assets through every step of their lifecycle. With its embedded asset management features, MediaRights ensures that the details surrounding every asset are meticulously organized, making it easier to evaluate, track and prepare assets for shipping without the confusion and inefficiency of disorganized inventories.

Organizing Your Asset Library

In the world of media delivery, maintaining control over your assets is essential. MediaRights makes it easy to track a vast universe of assets, from film reels to ProRes files and everything in between. The system provides a detailed view of each asset’s characteristics, which is especially beneficial for teams that need to make quick decisions about what is available and what requires further preparation. With MediaRights, users can see everything at a glance:

• Format and Resolution: Know exactly what type of asset you are working with, whether it is a high-definition ProRes file or a legacy tape format like DigiBeta.
• Audio/Subtitle Languages: Track all available language versions, including audio dubs and subtitle tracks, to ensure the right version is delivered to the right audience.
• Storage Location: Whether the asset is stored physically in a vault or digitally in the cloud, MediaRights keeps a record of its exact location, helping you find it fast.
• Version Notes and Identifiers: Every asset’s version is tracked, along with any relevant identifiers, making sure you are always working with the most up-to-date files.
• Status and Quantity: Easily track the current status of each asset—whether it is available, on loan or in use—and monitor the quantity of assets available for distribution or delivery.

This comprehensive asset tracking is not just for cataloging; it is a vital tool for ensuring you can quickly assess what is available, what might need transcoding or dubbing and what is ready to ship.

The Shipping Management Edge

While MediaRights excels at managing asset details, it also takes the headache out of shipping logistics. MediaRights helps track when and where assets need to go without facilitating the actual delivery process. This feature ensures a smooth transition from asset preparation to dispatch, ensuring your team knows when materials are on the move and where they are headed.

The system captures all shipping information, including:

• Tracking Materials Requested by the Licensee: MediaRights enables you to track assets specifically requested by the licensee as per the terms of the contract. This ensures the right materials are delivered in the right quantity and on time, in line with contractual obligations.
• Duplication Orders: If an asset needs to be duplicated, MediaRights allows you to manage duplication orders. Track when duplication requests are made, how many copies are needed and the status of those orders, ensuring that the required assets are prepared and shipped without delay.
• Shipments in Progress: The software helps track assets as they are being shipped, giving you a clear record of what is currently in transit.
• Asset Lending and Returns: MediaRights allows you to track which assets are on loan and when they are expected to return, helping you manage inventory effectively.
• Shipping Status: Keep tabs on the status of each asset’s shipment, whether it is ready to ship, in transit or returned, giving you a complete view of the asset’s journey.

Though MediaRights does not handle the actual delivery process, it ensures that you are prepared for it. By tracking all the necessary shipping details, it gives teams the power to anticipate needs, manage inventory and ensure smooth handovers to third-party shipping providers.

Asset Management for the Modern Media Team

MediaRights helps teams stay ahead by offering a centralized location for all asset-related information. It tracks everything from formats and language versions to shipping status and location, offering a streamlined process for preparing assets for delivery and keeping track of them along the way.

With its focus on managing metadata, versions, storage and shipping logistics, MediaRights ensures your media assets are always accounted for, reducing errors and minimizing the risk of miscommunication or missed deadlines. Whether you are managing a handful of assets or thousands, MediaRights helps you keep everything running smoothly.

Find out how MediaRights can elevate your business by visiting our website or getting in touch with us today.