Optimizing Licensing with MediaRights (Part 2): Understanding Product Groups

In our previous article, Optimizing Licensing with MediaRights (Part 1): Understanding Territories, Groups and Regions, we explored how MediaRights allows users to organize a hierarchy of regions, territories and custom territory groups, providing a foundation for efficient media rights management. In this second article of the series, we shift focus to another critical feature of the platform: Product Groups.

Product groups in MediaRights offer a powerful way to organize, categorize and streamline the management of media and related intellectual property assets, optimizing licensing workflows and enhancing productivity. In this article, we explore the benefits of custom product groups, how to create and manage them and how they contribute to a more efficient and flexible licensing process.

What Are Product Groups?

A Product Group in MediaRights is a customizable collection of media assets—be they video titles, digital content or other media products. These groups allow users to organize products into categories for reuse across various licensing scenarios, simplifying workflows and reducing redundancy.

For example, if your company manages multiple media titles across different regions, bundling similar products together ensures that content is easier to track, modify and distribute. Whether for creating new product bundles or grouping content by campaign, Product Groups provide a streamlined way to stay organized and efficient.

Creating and Managing Custom Product Groups

MediaRights allows users to create custom product groups, tailored to their unique needs. These groups can be created for a variety of purposes—be it organizing content for new releases, campaigns or platform-specific bundles.

Once created, product groups are permanent and saved for future use, so there’s no need to recreate them each time you need to work with a particular set of products. This means that once a group is established, it can be reused, making it easier to track and manage assets over time.

Key Features of Custom Product Groups:

• Bundle media assets: Create and organize product groups for any purpose, such as new releases, promotional campaigns or platform-specific bundles.

• Permanent and reusable: Groups remain accessible for future projects or licensing opportunities.

• Sharing options: Product groups can be shared within your organization, either as read-only or with full access.

• Manageability: Easily edit groups by adding, removing or renaming products at any time.

Sharing Product Groups: Collaboration Made Easy

One of the standout features of MediaRights’ product groups is the ability to share them with colleagues and teams within your organization. Depending on the type of collaboration required, users can share product groups either as read-only or grant full access for editing.

• Read-only access ensures that others can view and reference the product group, but they cannot make any changes.

• Full access allows other users to modify the group, such as adding/removing products or even changing the group’s name. This is particularly useful when working across teams who need to adjust and collaborate on content within the same product group.

By offering flexible sharing permissions, MediaRights makes it easy to collaborate across departments while keeping content organized and secure.

Managing and Editing Product Groups

The Product Group Management Page provides a simple interface where users can easily manage their product groups. Users can search for product groups by group name or creation date, streamlining the process of locating and modifying the right product group. Once a product group is selected, users can dive into the specifics—editing products within the group, updating metadata or deleting items as necessary.

Being able to filter and search for product groups saves significant time, especially for users managing large product libraries. With just a few clicks, you can access and update your product groups, ensuring they are always up to date and relevant.

Leveraging Product Groups for Licensing and Bundling

Product groups offer even more flexibility when it comes to bundling products for licensing purposes. MediaRights enables users to recall a product group by its name and use it to quickly assemble a bundle of products for a specific licensing agreement.

Once a product group is retrieved, users can:

• Select all products in the group for a specific task, e.g., creating distribution rights, running an availability report or setting up a licensing deal.

• Handpick specific products within the group if only a subset is required.

• Add new products on the fly, creating a temporary bundle for a specific purpose.

This level of flexibility is invaluable when working with various licensing tasks, as it allows users to tailor their product bundles to the exact requirements of each situation, without starting from scratch each time.

Boosting Productivity and Efficiency

The real power of Product Groups lies in their ability to drive productivity and efficiency. By organizing products into cohesive, reusable groups, users can quickly assemble bundles, make changes to product libraries and share information across teams—all while maintaining control and accuracy.

🗹 Increased efficiency: Recall entire product groups in seconds instead of manually selecting individual products.

🗹 Simplified management: Edit, update and organize product groups without needing to re-enter data.

🗹 Enhanced collaboration: Share product groups across teams, ensuring everyone is working with the same data.

By streamlining the process of managing and sharing media products, MediaRights helps teams save time, reduce errors and focus on more strategic aspects of their licensing work.

As we’ve seen in this article, Product Groups in MediaRights are an essential tool for simplifying and optimizing the licensing process. By allowing users to group, manage and share media assets with ease, product groups provide a powerful solution for efficient media rights management. Whether you are organizing new product bundles, collaborating across teams or creating product catalogs for potential licensees, product groups help to ensure that your workflow remains smooth and productive.

In the next part of our “Optimizing Licensing with MediaRights” series, we’ll explore additional advanced features and strategies that can further enhance your media rights management experience.

Looking to streamline and future-proof your global rights management?
Visit our website or contact us today to learn how MediaRights can modernize the way you manage rights and drive revenue.